Minutes Guidelines

Minutes of seminar meetings are maintained in archives both in the central office and at Butler Library. These archives date back to the founding of The University Seminars in 1945 and provide a valuable research base. It is important to save minutes using the proper naming convention and include all of the following information:

  • Seminar Number and Name
  • Meeting Date and Location
  • Speaker’s Name and Affiliation
  • Topic
  • Name of Presiding Chair
  • Name of Rapporteur
  • Attendees and Their Affiliations
  • Summary of Presentation
  • Summary of Discussion
  • Copyright Information


Meeting Documentation Guidelines


Authors retain full publication and other rights to all papers and comments. Copyright to all minutes belong to The Trustees of Columbia University. Minutes and appended documents for seminar meetings will be open to Columbia Library users after five years.